Who are we?
‘EWS’ and/or ‘Controller’. We are a management consultancy focused on the provision of enterprise and workforce solutions on a local and international level. Our solutions and services include employer of record, payroll outsourcing, global mobility and company formation.
What does this Policy cover?
- Sets out the types of personal data that we collect about you
- Explains how and why we collect and use your personal data
- Explains how long we keep your personal data for
- Explains when, why and with who we will share your personal data
- Sets out the legal basis we have for using your personal data
- Explains the effect of refusing to provide the personal data requested
- Explains the different rights you have when it comes to your personal data
- Explains how we may contact you and how you can contact us.
What personal data do we collect about you?
Candidates : We collect and use only the information necessary to be able to find the best available opportunities, immigration support and any further information needed to assess your eligibility through the different stages of recruitment, onboarding, employment and salary payments. This information includes CV, identification documents, academic records, work history, employment references, date of birth, gender, national insurance, emergency contacts, remuneration and financial information. We only collect sensitive personal data from you and further process this data where you have given your explicit consent.
Clients : We collect and use only the information necessary to provide you or people in your organisation with the best available enterprise and workforce solutions.
Partners/Suppliers : We collect and use only the information necessary to be able to contact you, engage with you and pay you for the services you provide.
Website Users : We collect and use only the information necessary to improve your experience when using our website. This may include how, when and how often you visit us.
Where do we collect personal data about you from?
Where we collect your information through publicly available sources as set out below, we may do this with the aid of software programs such as Rocket Search, Lusha, Crunchbase and LinkedIn Recruiter etc. These mediums are given parameters on the requirements of the search through publicly available sources. These mediums are designed to only output information on individuals who meet the search criteria. The following are the different sources we may collect personal data about you from:
- Directly from you
- From an agent/third party acting on your behalf
- From a client
- From a credit control and security agency
- From a government department
- Through publicly available sources (job boards, social media, brochures)
- By reference or word of mouth
How do we use your personal data?
Candidates: We use your personal data to match your credentials with a potential employer or to check your eligibility for immigration and overseas employment. We will initially collect basic information on you such as CV, contact details, job role, academic records and experience and then pass this on to the client. If you are chosen by the client, we will then be collecting more information from you. We may use your data to send you information that you may find interesting, such as suggesting other opportunities for you and any contractual obligations.
Clients: We collect and use only the information necessary to provide you or people in your organisation with the best available enterprise and workforce solutions and any contractual obligations.
Partners/SuppliersWe collect and use only the information necessary to be able to contact you, engage with you and pay you for the services you provide and any contractual obligations.
How long do we keep your personal data for?
We will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
Who do we share your personal data with?
Candidates: We share your personal data with the client and partners depending on the type of engagement with you which includes employment, immigration and onboarding support. Unless you specify otherwise, we may share your data with any of our associated third parties – for example our payroll and insurance providers and travel agencies – to provide you with the best possible solution.
Clients: We share your data with candidates and partners during the course of providing our solutions, and with third parties as part of our contractual relationship. Unless you specify otherwise, we may share your data with any of our associated third parties – for example, our payroll and insurance providers and travel agencies – to provide you with the best possible solution.
Partners/Suppliers: We share your data with candidates and clients during the course of providing our solutions, and with third parties as part of our contractual relationship.
What legal basis do we have for using your information?
For prospective candidates, contractors, partners, suppliers, referees and clients, our processing is necessary for our legitimate interests – we need this information in order to be able to assess suitability for potential solutions and engagement. We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests before we go ahead with such processing. Where we need consent for some additional essential activities, we will ask for it. We rely on soft opt-in consent for these activities where you have previously engaged with us by submitting a CV, seeking a solution or registering on our website.
What happens if you do not provide us with the information, you request or ask that we stop processing your information?
If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to provide our services to you.
You can choose to block cookies by activating the settings on your browser that allow you to restrict websites from collecting all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access parts of our website. Your browser settings also allow you to delete all cookies stored on your device whenever you wish.
Additionally, some browsers include a feature known as ‘Do Not Track’ or DNT. This allows you to indicate a preference that websites should not track you. For more information on how private browsing works as well as its limitations, visit the support pages for your browser: Microsoft Edge, Microsoft Internet Explorer, Mozilla Firefox, Google Chrome, Safari (IOS mobile and desktop) and Opera.
How do we protect your personal data?
We take the security of your data very seriously and have put in place appropriate measures that are designed to prevent unauthorised access to or misuse of your personal data.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.
- The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
This enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erase; there are exceptions.
- The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be restricted or blocked.
- The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services.
- The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing.
- The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
- The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
How do we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us on [email protected]