Privacy Policy

Who We Are

‘EWS’ (also referred to as ‘Controller’) is a management consultancy headquartered in the United Kingdom. We specialise in providing enterprise and workforce solutions both locally and internationally. Our services include Employer of Record (EOR), Payroll Outsourcing, Global Mobility, and Company Formation.

Who Does This Privacy Policy Apply To?

This Privacy Policy applies to the personal data of the following:

• Website Users
• Candidates
• Clients
• Partners/Suppliers
• Others with whom we may interact in relation to our services.

What Does This Policy Cover?

This Privacy Policy explains the following:

• The types of personal data we collect about you.
• How and why we collect and use your personal data.
• How long we retain your personal data.
• When, why, and with whom we may share your personal data.
• The legal basis we rely on for using your personal data.
• The potential consequences of refusing to provide the requested personal data.
• The rights you have concerning your personal data.
• How we may contact you, and how you can contact us.

What Personal Data Do We Collect?

• Candidates: We collect only the necessary personal data to help match you with potential employment opportunities, assess eligibility for immigration, and support you through recruitment, onboarding, employment, and salary payments. This includes CVs, identification documents, academic records, work history, references, date of birth, gender, national insurance number, emergency contacts, remuneration, and financial details. Sensitive personal data is only collected with your explicit consent.

• Clients: We collect the necessary information to provide enterprise and workforce solutions for you and your organization.

• Partners/Suppliers: We collect the necessary information to engage with you, maintain communication, and process payments for the services you provide.

• Website Users: We collect only the information required to enhance your experience when using our website. This includes data on your browsing activity, such as how, when, and how often you visit.

Where Do We Collect Your Personal Data From?

We may collect your personal data from the following sources:

• Directly from you.
• From an agent or third party acting on your behalf.
• From a client or business partner.
• From credit control and security agencies.
• From government departments.
• Publicly available sources (e.g., job boards, social media platforms, brochures).
• Via referrals or word of mouth.

How Do We Use Your Personal Data?

• Candidates: We use your personal data to match your qualifications with available opportunities and to assess your eligibility for immigration and overseas employment. This data may also be used to inform you of other potential job opportunities or to fulfill contractual obligations.

• Clients: We use your personal data to provide enterprise and workforce solutions to you and your organization, in accordance with our contractual obligations.

• Partners/Suppliers: We use your personal data to engage with you, maintain communication, and process payments for services rendered.

How Long Do We Retain Your Personal Data?

We will only retain your personal data for as long as necessary to fulfill the purposes outlined in this policy or to comply with our legal obligations. In some cases, we may retain certain data after the termination of our services, such as for tax and accounting purposes.

Who Do We Share Your Personal Data With?

• Candidates: We may share your personal data with clients and partners as part of the engagement process, including employment, immigration, and onboarding support. We may also share data with third parties such as payroll, insurance providers, and travel agencies to provide comprehensive solutions.

• Clients: We may share your data with candidates and partners during the course of providing services, as well as with third parties as part of our contractual relationship.

• Partners/Suppliers: We may share your data with candidates and clients during the course of providing services, and with third parties as part of our contractual relationship.

What Legal Basis Do We Have for Using Your Personal Data?

We process personal data based on our legitimate interests, which include assessing suitability for potential solutions and engagement. Before processing, we conduct a ‘balancing test’ to ensure that our interests are not outweighed by your privacy rights. For certain activities, we will seek explicit consent, such as when collecting sensitive data.

What Happens If You Don’t Provide the Requested Information?

If you refuse to provide the requested personal data or withdraw consent for processing, we may not be able to deliver our services to you.

Do We Use Cookies?

Yes, we use cookies to improve your browsing experience on our website. You can adjust your browser settings to block or delete cookies. However, blocking essential cookies may impact your ability to access certain features on our website.

How Do We Protect Your Personal Data?

We take the security of your personal data seriously and have implemented appropriate measures to prevent unauthorized access, misuse, or loss of data.

Your Rights Regarding Your Personal Data

Under data protection laws, you have several rights regarding your personal data, including:

• The Right to be Informed: You have the right to clear and transparent information about how we process your data.
• The Right of Access: You have the right to request access to your personal data.
• The Right to Rectification: You can request the correction of inaccurate or incomplete information.
• The Right to Erasure: You can request the deletion of your data under certain conditions.
• The Right to Restrict Processing: You can request to block or suppress the use of your data.
• The Right to Data Portability: You have the right to move your data to another service.
• The Right to Object to Processing: You can object to specific types of processing, including for marketing purposes.
• The Right to Lodge a Complaint: You can lodge a complaint with your local data protection authority.
• The Right to Withdraw Consent: If you’ve given consent for processing, you can withdraw it at any time, although this will not affect prior processing.

How Can You Contact Us?

If you have any concerns about how we handle your personal data or would like more information, please contact us at [email protected]

Changes to This Privacy Policy

EWS may update this Privacy Policy from time to time. Any changes will be made in accordance with legal requirements.